1. Introduction

Nepali Job Agency, based in New York, is committed to protecting your personal data. This Notice explains how we collect, use, disclose, and secure your information when you use our website or services. By engaging with us, you acknowledge and accept the practices described herein.

2. Scope and Legal Foundations

• This Notice serves as both our privacy notice to individuals and (internally) guides our privacy policy practices.

• We comply with federal privacy principles (e.g., FTC’s Fair Information Practice Principles—notice, choice, access, security, enforcement), as well as New York-specific laws such as:

  • Restrictions on employer requests for applicants’ personal social media credentials under NY Labor Law § 201-i, effective March 12, 2024.

  • Requirements for automated hiring/decision tools (e.g. candidate-disclosure and bias audit obligations) for NYC residents.

  • The NY SHIELD Act, including safeguards and breach notification protocols (though not detailed above from primary sources, it’s part of New York law).

3. Information We Collect

• Voluntarily provided by you: personal details (e.g., name, contact, resume, work history).

• Automatically collected: browser and device data, IP address, cookies usage. We adhere to accurate representation and functionality of privacy controls in compliance with New York Attorney General guidance.

4. How We Use Your Information

• To deliver services: match you with job opportunities, communicate about applications, etc.

• Legal compliance: only process publicly visible social media information—never solicit credentials; do not access personal accounts.

• Automated tools: if using AI or analytics for evaluations, you will be notified 10 business days in advance, and provided a way to request alternative processes. Information about data sources, retention, and audits will be available upon request or on the site, as required.

5. Consent, Choices & Control

• You will always provide explicit consent before submitting personal data.

• You may opt-out of non-essential processing and withdraw consent at any time—simply contact us.

6. Access & Correction

• You may request access to your personal data, request corrections, or ask for deletion where applicable.

7. Security

• We maintain administrative, technical, and physical safeguards to protect your data, in alignment with NY’s SHIELD Act and general best practices.

8. Disclosure

• We do not share personal data with third parties except:

  • With your explicit consent;

  • To comply with a legal obligation or court order;

  • To complete services (e.g., client companies hiring through us);

  • To protect our rights or prevent fraud.

9. Automated Decision-Making Tools

• If we use tools to evaluate candidates, we will:

  1. Notify you at least 10 business days before their use;

  2. Inform you of the qualifications the tool uses;

  3. Provide data details upon request, within 30 days, or via our website;

  4. Maintain and publish bias audit results and dates of latest audit.

10. Children’s Privacy

• Our services are not directed at minors under age 18. We do not knowingly collect children’s personal data.

11. Updates to This Notice

• We may revise this Notice; revisions will be posted online with an updated “Last Updated” date.

12. Contact Information

• For inquiries, access/correction requests, or privacy matters, please email: nepalijobagency@gmail.com or mail us at our New York address (insert address).

 

Effective Date: September 2, 2025